The location of the event was kept in the university auditorium so that there should be any issue in attending the event. The auditorium was quite large to accommodate the crowd up to 2000 people capacity so if any more people than expected were supposed to attend, it could have been arranged easily. The timing of the event was in evening so that most of the students, faculty and staff can attend after the classes. There was simple check-in process at the event just by sending message to given number to register. The event organizer did manage to get the snack box for all the attendees so that attendees could feel comfortable the event. Local logistics network was arranged to the auditorium hall so nobody has problem in reaching out to the event. In our views, the event co-ordination was outstanding as event organizers made all the planning very effectively without any kind of issue. The instructions given by the event organizer were helpful and quite straight forward so that each attendees can understand and follow up easily. We all were quite happy and surprised with all kinds of available arrangements at the event and also the response from the attendees was grateful and more than expected.
The conversation guide was responsible for monitoring the group discussion and to ask the relevant questions so that the motive of the group discussion can be fruitful as expected. The conversation guides were selected with experience and understanding about the various cultural groups, future thoughts and more. The selection process was quite rigorous and it was done with help of the university admission committee as they had fair idea about what kind of questions are needed to ask by the conversation guide during the debate. All the conversation guides were given specific training in order to understand the entire event motive so that all the right questions can be asked during the group discussion. The process was quite effective for all the conversation guides for the event so that all answer and questions can be done in right way. The main motive of the event was to educate the people to attract new students to the university and so every organizer was having attention to the event so that there was no scope of any mistake. Yes, we all felt good enough to prepare for being a conversation guide as we got sufficient training to become the conversation guide. We all were feeling confident to go for the group discussion.
In general, we would say that the overall event was great and it had lots of potential to make aware the people about the diversity and inclusion towards the university by attracting the new diverse students. The event was so much important and useful that everyone liked it and understood the importance of the diverse culture and environment at the university that could shape the future of new entering students. The biggest strength of this event was the attendees who motivated the organizers to make the event successful with full energy. The weakness was that this event was not made live stream so other people who could not attend the event could have learnt a lot from the event online.